Recruitment and onboarding are rife with challenges. It can be time-consuming to find employees who are the right fit and have the skills necessary to do the job. Even when you do find candidates that look like a good match, coordinating interviews, assessments, and onboarding can be a Sisyphean slog when all these processes are handled manually-- or with technologies that constantly create conflicting dates and times.
Your firm needs the right HR management software to alleviate the long-held pains of talent acquisition. Here's how a robust HR management solution can simplify the hiring process.
In times when there are more job seekers than available jobs, job applications will get completely overwhelmed with responses. Automated solutions like applicant tracking systems (ATS) reduce the time it takes to sort through resumes and applications to identify and pre-qualify job candidates.
The pool of qualified applicants increases when there is less human error, which often results from the sheer overwhelm of reviewing applications and narrowing down candidate lists manually.
HR management software doesn't simply manage job applicants and sort them into "hired" and "not hired" buckets. A robust solution that fits your firm's needs will enhance communication and collaboration among different functions of your organization that need to interact with the HR department.
Hiring managers can share dashboards with HR and other stakeholders and get real-time updates on whether a candidate accepts an offer or makes a counteroffer. HR management software can also remove bottlenecks in the onboarding process when employees need to access documentation and likely have questions for both HR reps and their hiring manager.
Simplifying communication and collaboration makes life easier for all parties involved and helps smooth out the hiring process.
Coordinating multiple managers' calendars with the times that candidates are available to interview is a monumental task when performed manually. HR management software with robust scheduling capabilities can instantly find time and date conflicts across departments and time zones so that managers aren't accidentally double-booked to give interviews or assessments. Both the candidate and hiring manager can receive automated reminders of the date, time, and time zone for the interview so that they don't accidentally dismiss a notification and miss it.
This has a massive impact on reducing delays in the hiring process that not only creates more efficiency for the HR department and hiring managers but also respects the candidates' time, which enhances your employer brand.
Once the hiring manager selects a candidate for a position, there are several different tasks involved in the onboarding process. There are mandated steps, such as putting new hires through E-verify to check that they are authorized to work in the United States, setting up their tax withholding, and any additional state and local requirements for payroll taxes and employee benefits. Then, every organization has its own onboarding process regarding training, benefits enrollment, and giving employees the documents and tools they need to settle into their new roles.
HR management software gives new hires and the HR department a centralized hub for onboarding task management. Self-service options for new hires let them access employee handbooks, training modules, documentation, knowledge bases, benefits information, and anything else that they can review or start-up at their own pace. This vastly frees up HR staff to focus on more meaningful tasks while still being available to answer questions that may not have answers in the information new hires can easily access.
Employee onboarding software provides analytics that help owners and managers make informed, data-driven decisions about the hiring process and overall operations. When you deploy HR management solutions, you can receive data sets such as:
Having these analytics on hand can help your team craft more targeted job posts, determine how to best communicate job duties and expectations to candidates, and fine-tune the hiring and onboarding processes.
HR management provides a host of automation tools that increase efficiency and communication across departments and provide a better hiring experience for employers and employees. By integrating this software into your operations, you can save significant amounts of time on finding the right talent and getting them onboarded into the organization right away.
Discover how Payroll Freedom's HR Management Software can transform your recruitment and onboarding processes—Request a Demo Today!